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How to Manage Regulatory Change (RCM)

A streamlined workflow for identifying, analyzing, and tracking regulatory triggers using AI-Copilot.

The Regulatory Change Management (RCM) process in SGS Digicomply allows you to effectively identify and control regulatory triggers that may impact your business. By combining automated Data Feeds with AI-Copilot analysis, you can boost operational efficiency and maintain a complete audit log of your compliance decisions.

The Workflow at a Glance

The process operates in three integrated steps:

  1. Identify: Extract pertinent posts from your Data Feeds.

  2. Analyze: Engage with AI-Copilot to distill vital information (deadlines, pivotal terms, business implications).

  3. Action: Populate this data into a Regulatory Change Trigger (RCT) record to track its lifecycle.

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1. Analysis with AI-Copilot

Start from a Search result page or your dedicated Data Feed. Open a document you need to analyze.

  • Generate Abstracts: Use AI-Copilot to provide an instant abstract outlining the key relevant points of the document.

  • Ask Specific Questions: You can ask the AI questions relevant to your business logic,   such as:

    • "What is the deadline for implementing this regulation?"

    • "What is the impact for [specific product type]?"

  • Pin Insights: These AI-generated insights can be pinned directly into a Dossier to enrich your content.

 

2. Creating a Regulatory Change Trigger (RCT)

Once you identify a regulation that requires action, you create a Regulatory Change Trigger (RCT). This record serves as the central hub for that specific issue.

  • Classification: Classify the RCT according to Impact, Stage and Priority.

  • Customization: If the default fields do not match your workflow, you can customize properties using the Property Management page.

Note: If this feature is not enabled on your account, please contact support.

  • Evolution: An RCT is not static. Within each record, you can add as many references as needed. For example, an RCT might start as an "Early Signal" when public authorities discuss a change, and evolve into a "Mainstream" stage when the regulation becomes effective.


3. Collaboration & Task Management

License Requirement:

Collaborative sharing and task management features require a Team Edition license. Please contact support if you need to upgrade.

 

Throughout the lifecycle of the RCT, you can involve various stakeholders to ensure nothing is missed.

  • Assign Tasks: specific users to the RCT to ensure ownership.

  • Set Deadlines: specific dates for assessments or implementation.

  • Comment: Communicate with peers directly inside the record.

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4. Visualizing Progress (Dashboards)

Once your RCT library is established and maintained, you can manage the big picture using Dashboards.

  • Track Status: Use visual charts to monitor the volume of triggers by Stage, Impact, or Topic.

  • Geographic View: Visualize impacted markets on the map.

  • Export: Data feeds and records can be exported for offline usage or reporting.

PLAY THE INTERACTIVE DEMO

 

What is an RCT?

A Regulatory Change Trigger is a data signal - such as a government announcement, legal verdict, or industry trend - that indicates a potential shift in the regulatory environment. RCTs act as an early warning system, enabling organizations to anticipate new requirements and take proactive measures to ensure compliance and minimize operational risk.

 


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