3. DATA RETRIEVAL & FEEDS
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      2. 3. DATA RETRIEVAL & FEEDS

      Document Co-Pilot Best Practices

      This article shows you best practices on how to use DC Co-Pilot on documents you find in Digicomply.

      1) Make sure your document is Co-Pilot ready.

      At this point, the Co-Pilot is still in Beta and all documents might not yet be pre-processed for the integration. See table below to see what your options are:

      What I see? What I can do.
      ⌛ We haven't processed this post yet. Just click on the blue button and come back later in couple of minutes. Our system will prioritise this post in our pipeline.
      ✅ You're ready to try out Co-Pilot features.

      2) Try out the queries and information extraction

      A. AI-Generated Post Summaries

      Whenever you open a post, you'll immediately notice a concise summary at the top, generated by our state-of-the-art AI system. Here's how it works:


      Benefits:

      1. Quick Overview: Get a quick snapshot of the post's content without reading the entire piece.
      2. Decide Faster: Helps you decide whether to delve deeper into the post or move on to another topic.

      Remember, while the AI does its best to capture the essence of the post, it's always a good idea to read the entire post if it's of importance to you.

      B. AI-Assisted Information Retrieval

      Have a question while or after reading the post? You can ask questions related to the content and our AI Copilot will provide answers based on the post.

      How to Use:

      1. Scroll to the top of the post and find button "Question answering".
      2. Type in your question related to the post's content.
      3. Submit your question, and our AI Copilot will respond with an answer as quickly as possible.

      Tips for Asking Questions:

      • Be specific in your queries to get the most accurate answers.
      • Make sure your question is related to the post's content to ensure relevant answers.

      Example workflows:

      We prepared couple of example flows, that you can use as an inspiration to design your own. 

      Document Query AI Copilot Response
      Regulatory Document Summarise deadline for submitting comments The deadline for submitting comments on the proposed amendments to the Preservatives in Food Regulation (Cap.132BD) is from 29th May 2023 to 28th August 2023.
      Regulatory Document Summarise changes and when they will be enacted The proposed amendments to the Preservatives in Food Regulation (Cap.132BD) include updating the definitions of "preservative" and "antioxidant," updating the list of permitted preservatives/antioxidants in the "positive list," and updating/stipulating the maximum permitted levels (MPLs) of the permitted preservatives and antioxidants for specific food categories. These amendments aim to enhance consumer protection, promote harmonization with international food safety standards, and facilitate the food trade.
      Regulatory Document Highlight what would be an impact of this document to coffee manufacturer. The impact of this document on a coffee manufacturer would be that they can now enter the Malaysian market with their products wearing the BPJPH halal logo.
           

       

      The AI does its best to provide accurate and relevant answers. However, always refer to the original content or seek expert advice if your query is critical

      3) Share with your team

      As part of regulatory change management process, sharing of the summary or extracted information is as easy as clicking on the copy text button:

      This will put a reference to the answer or a summary into your clipboard. There is nothing easier than just pasting this into our Collaborative Dossiers and involving your community.

      If you paste your clipboard into email or your own communication channel, you'll get the entire text as well as link to the original document.